Privacy Policy

Last updated: April 2025

1. Privacy at a Glance

General Information

The following notes provide a simple overview of what happens to your personal data when you visit this website. Personal data is any data by which you can be personally identified. For detailed information on data protection, please refer to our full Privacy Policy below.

Data Collection on This Website

Who is responsible for data collection on this website?

Data processing on this website is carried out by the website operator. You can find the operator's contact details in the section "Notice on the Responsible Party" in this Privacy Policy.

How do we collect your data?

Your data is collected in part by you providing it to us directly — for example, data you enter into a contact form. Other data is collected automatically by our IT systems when you visit the website. This is primarily technical data (e.g. your internet browser, operating system, or the time of the page request). This data is collected automatically as soon as you enter our website.

What do we use your data for?

Some of the data is collected to ensure the website is provided without errors. Other data may be used to process enquiries submitted via the website. Where the website enables contracts to be initiated or concluded, the transmitted data may also be processed for contract offers, orders, or other service requests.

What rights do you have regarding your data?

You have the right to receive, free of charge, information about the origin, recipients, and purpose of your stored personal data at any time. You also have the right to request the correction or deletion of this data. If you have given consent to data processing, you may revoke this consent at any time for the future. Furthermore, under certain circumstances, you have the right to request that the processing of your personal data be restricted. You also have the right to lodge a complaint with the competent supervisory authority. You may contact us at any time with questions on these or any other data protection matters.

2. Hosting

Netlify

We host the contents of our website with the following provider:

Netlify, Inc.
512 2nd Street, Suite 200
San Francisco, CA 94107
USA

When you visit our website, Netlify may collect and store technical information automatically, including your IP address, browser type, operating system, referring URLs, and the date and time of your request. This data is processed on Netlify's infrastructure, which may be located in the United States.

The data transfer to the USA is based on the EU Standard Contractual Clauses (Art. 46(2)(c) GDPR). Netlify has committed to processing data in compliance with applicable data protection regulations. For details, please refer to Netlify's Privacy Policy: netlify.com/privacy.

The use of Netlify is based on Art. 6(1)(f) GDPR. We have a legitimate interest in a reliable and secure presentation of our website. Where consent has been requested, processing is based solely on Art. 6(1)(a) GDPR; consent may be revoked at any time.

Order Processing Agreement

We have concluded a Data Processing Agreement (DPA) with Netlify. This is a contract required under data protection law that ensures Netlify processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

3. General Information and Mandatory Disclosures

Data Protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this Privacy Policy.

When you use this website, various personal data are collected. Personal data is data by which you can be personally identified. This Privacy Policy explains what data we collect and what we use it for. It also explains how and for what purpose this takes place.

We would like to point out that data transmission over the internet (e.g. communication by e-mail) may be subject to security vulnerabilities. Complete protection of data from access by third parties is not possible.

Notice on the Responsible Party

The party responsible for data processing on this website is:

Gracjan Kania KI Beratung
Gracjan Kania
Frankenallee 155
60326 Frankfurt am Main
Germany

Phone: +49 1575 8051316
E-Mail: hello@gracjankania.com

The responsible party is the natural or legal person who, alone or jointly with others, decides on the purposes and means of processing personal data (e.g. names, e-mail addresses, etc.).

Storage Duration

Unless a more specific storage period is stated within this Privacy Policy, your personal data will remain with us until the purpose for which it was collected no longer applies. If you assert a legitimate request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g. tax or commercial law retention periods); in the latter case, deletion takes place after these reasons cease to apply.

Legal Bases for Data Processing on This Website

Where you have given consent to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or, where special categories of data within the meaning of Art. 9(1) GDPR are processed, on the basis of Art. 9(2)(a) GDPR. Where data is necessary for the performance of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6(1)(b) GDPR. Furthermore, we process your data where required to fulfil a legal obligation on the basis of Art. 6(1)(c) GDPR. Data processing may also be based on our legitimate interest pursuant to Art. 6(1)(f) GDPR. The applicable legal basis in each individual case is specified in the following sections of this Privacy Policy.

Recipients of Personal Data

In the course of our business activities, we work with various external parties. This sometimes requires the transfer of personal data to those external parties. We only share personal data with external parties where this is necessary for contract fulfilment, where we are legally required to do so (e.g. transfer of data to tax authorities), where we have a legitimate interest in the transfer pursuant to Art. 6(1)(f) GDPR, or where another legal basis permits the transfer. When using processors, we only transfer personal data of our clients on the basis of a valid Data Processing Agreement. In the case of joint processing, a joint processing agreement is concluded.

Revocation of Your Consent to Data Processing

Many data processing operations are only possible with your explicit consent. You may revoke any consent you have already given at any time. The lawfulness of data processing carried out prior to the revocation is not affected by the revocation.

Right to Object to Data Collection in Special Cases and to Direct Marketing (Art. 21 GDPR)

If data processing is carried out on the basis of Art. 6(1)(e) or (f) GDPR, you have the right to object to the processing of your personal data at any time on grounds relating to your particular situation; this also applies to profiling based on these provisions. The respective legal basis on which processing is based can be found in this Privacy Policy. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims (objection pursuant to Art. 21(1) GDPR).

If your personal data is processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing; this also applies to profiling insofar as it is associated with such direct marketing. If you object, your personal data will subsequently no longer be used for the purpose of direct marketing (objection pursuant to Art. 21(2) GDPR).

Right to Lodge a Complaint with the Competent Supervisory Authority

In the event of breaches of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work, or place of the alleged breach. The right to lodge a complaint exists without prejudice to any other administrative or judicial remedy.

The supervisory authority responsible for us is:

Der Hessische Beauftragte für Datenschutz und Informationsfreiheit
Gustav-Stresemann-Ring 1
65189 Wiesbaden
datenschutz.hessen.de

Right to Data Portability

You have the right to have data that we process automatically on the basis of your consent or in fulfilment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of data to another responsible party, this will only be done insofar as it is technically feasible.

Access, Rectification, and Erasure

Within the framework of the applicable statutory provisions, you have the right at any time to free information about your stored personal data, its origin and recipients and the purpose of data processing and, if applicable, the right to correct or delete this data. You may contact us at any time for this purpose or for further questions on the subject of personal data.

Right to Restriction of Processing

You have the right to request the restriction of the processing of your personal data. You may contact us at any time for this purpose. The right to restriction of processing exists in the following cases:

• If you dispute the accuracy of your personal data stored with us, we generally need time to verify this. For the duration of the review, you have the right to request that the processing of your personal data be restricted.
• If the processing of your personal data was/is unlawful, you may request the restriction of data processing instead of erasure.
• If we no longer need your personal data but you need it to exercise, defend, or assert legal claims, you have the right to request restriction of processing instead of erasure.
• If you have lodged an objection pursuant to Art. 21(1) GDPR, a balancing of your interests and ours must be carried out. As long as it has not yet been determined whose interests prevail, you have the right to request restriction of the processing of your personal data.

Where the processing of your personal data has been restricted, this data — apart from its storage — may only be processed with your consent or for the purpose of asserting, exercising, or defending legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the European Union or of a Member State.

SSL/TLS Encryption

For security reasons and to protect the transmission of confidential content, such as enquiries you send to us as the site operator, this website uses SSL or TLS encryption. You can recognise an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser bar. If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

4. Data Collection on This Website

Server Log Files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser transmits to us automatically. These are:

• Browser type and version
• Operating system used
• Referrer URL
• Hostname of the accessing computer
• Time of the server request
• IP address

This data is not merged with other data sources. The collection of this data is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimisation of its website — for this purpose, the server log files must be recorded. Log files are retained for a maximum of 30 days and then deleted.

Contact Form

If you send us enquiries via our contact form, your details from the enquiry form, including the contact details you provide there, will be stored for the purpose of processing the enquiry and in the event of follow-up questions. We do not share this data without your consent.

The processing of this data is based on Art. 6(1)(b) GDPR, where your request relates to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in effectively processing the enquiries addressed to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR) where this has been requested; consent may be revoked at any time.

The data you enter in the contact form will remain with us until you request its deletion, revoke your consent to storage, or the purpose for data storage no longer applies (e.g. after processing of your enquiry has been completed). Mandatory statutory provisions — in particular retention periods — remain unaffected.

Please note that contact form submissions are processed via Formspree (see Section 5 below).

Enquiries by E-Mail or Telephone

If you contact us by e-mail or telephone, your enquiry including all resulting personal data (name, enquiry) will be stored and processed by us for the purpose of handling your request. We do not share this data without your consent.

The processing of this data is based on Art. 6(1)(b) GDPR, where your request relates to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in effectively processing the enquiries addressed to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR) where this has been requested; consent may be revoked at any time.

The data sent to us via contact requests will remain with us until you request its deletion, revoke your consent to storage, or the purpose for data storage no longer applies (e.g. after processing of your enquiry has been completed). Mandatory statutory provisions — in particular statutory retention periods — remain unaffected.

5. Third-Party Services

Formspree (Contact Form Processing)

We use Formspree to process contact form submissions on this website. The provider is:

Formspree, Inc.
462 7th Ave
New York, NY 10018
USA

When you submit our contact form, your e-mail address and any other information you enter is transmitted to and stored on Formspree's servers in the United States. Formspree uses this data solely to deliver your message to us and to provide spam protection.

The data transfer to the USA is based on the EU Standard Contractual Clauses pursuant to Art. 46(2)(c) GDPR. Processing is based on Art. 6(1)(b) GDPR (pre-contractual measures) and Art. 6(1)(f) GDPR (legitimate interest in reliable processing of contact requests). For further information, please refer to Formspree's Privacy Policy: formspree.io/legal/privacy-policy.

We have concluded a Data Processing Agreement (DPA) with Formspree to ensure that all data is processed in accordance with GDPR requirements.

Google Fonts

This website uses web fonts provided by Google LLC (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA) for the uniform display of fonts. When you open a page, your browser loads the required fonts directly from Google's servers. In doing so, Google learns which IP address your browser has used to access our website.

The use of Google Fonts is based on Art. 6(1)(f) GDPR. We have a legitimate interest in a uniform and appealing presentation of our website. Where consent has been requested (e.g. via a cookie banner), processing is based solely on Art. 6(1)(a) GDPR; consent may be revoked at any time.

The transfer of data to Google in the USA is based on the EU Standard Contractual Clauses pursuant to Art. 46(2)(c) GDPR. If your browser does not support web fonts, a standard font installed on your computer will be used by your browser instead. For further information on Google Fonts, see developers.google.com/fonts/faq and Google's Privacy Policy: policies.google.com/privacy.

EU Online Dispute Resolution

The European Commission provides a platform for online dispute resolution (ODR): ec.europa.eu/consumers/odr. Our e-mail address can be found at the top of the imprint. We are not willing or obliged to participate in dispute resolution proceedings before a consumer arbitration board.